Workshops that are continuing into the next semester or fiscal year may be duplicated rather than re-created.
•Participants who are currently enrolled in a workshop that will be duplicated will be enrolled in the duplicated workshop. Make sure that all participant enroll statuses are correct before duplicating the workshop.
•Only ‘active’ workshops may be duplicated.
•You may duplicate more than one workshop at a time.
•Complete the original workshop after duplicating.
To duplicate a workshop:
1. Select and subset the active workshop or workshops you wish to duplicate.
2. Select ‘Duplicate Workshops’ on the More toolbar.
3. The ‘Duplicate Workshops’ window will display with the workshop or workshops to be duplicated.
4. You may either enter the fields on the left column to populate the fields on the grid, or enter in the editable fields on the grid. Editable fields display in green.
5. Workshop status, start date, end date, max enroll, and enroll date are required fields. The Max Enroll number will populate from the original workshop unless you change it.
6. Select whether to include the primary instructor, or all assigned instructors in the duplicated workshop.
7. Click Save.
The following fields will ‘carry over’ to the duplicated workshop, if the fields were entered in the original workshop.
•Program
•Workshop Keyword
•Department
•Days
•Time
•Bldg/Room
If the Max Enroll number is less than the number of enrolled partipants in the workshop being duplicated, participants who exceed the number will be enrolled with the status of Waiting.
The workshop that was duplicated can now be ‘closed’ out by completing the participants and changing the workshop status to ‘Completed.’