Workshop Enrollments Tab

The Workshop Enrollments tab in the tutor record allows you to track a tutor’s enrollments in workshops. Workshops are created at the Workshop tab, and may be created for professional development or workshops that relate to tutor continuing education. The workshop type New Tutor Training is specifically for tutors and enrollment in this workshop type will automatically update the tutor overall status.

Workshops Enrollments Header

Views

There are two available views on the View dropdown list in the workshop enrollment header:

• Enrollments (default)

• Meeting Info

Click on the down arrow in the dropdown menu to display and select one of the available views. The selected view will remain in place when using the record indicator at the top right to move forward or back to records within the Enrollments tab.

Each enrollment view contains a combination of the following fields:

*Enroll Date	The date on which the tutor was enrolled into the workshop.
*Start Date	The date the tutor began in the workshop. This field will default to the workshop start date when the tutor enrollment date is earlier than the workshop start date. The start date will default to the enrollment date when the date is after the workshop start date.
*End Date	The date in which the tutor exited the workshop or the date the tutor is scheduled to exit the workshop. The end date must be between the workshop start and end dates.
Enrollment ID	Auto-generated workshop ID number found in the workshop record.
Enroll Status	The enrollment status specific to the workshop. This enrollment status is not the tutor overall status.
Term	The term entered in the workshop record.
Title	The title or name entered in the workshop record.
Workshop Type	The type of workshop into which the tutor is being enrolled. Tutors can be enrolled in workshops with the following Workshop Type: • Staff Workshop • Staff Continuing Education • In-Service • Volunteer Workshop • New Tutor Training
Days Present	Number of days the tutor was present in the workshop, based on hours dates.
Hours Earned	Number of hours earned by the tutor in the workshop.
Minimum Required Days	Indicates the workshop minimum number of required days that must be attended before completing the workshop. Auto-generated from the workshop record.
Minimum Required Hours	Indicates the workshop minimum number of required hours that must be attended before completing the workshop. Auto-generated from the workshop record.
Met Requirement	Indicates that the tutor has met the minimum days and hours requirements to be eligible to complete the workshop.
Bldg/Room	Indicates the building and room where the workshop meets. Auto-generated from the workshop record.
Days	Indicates the days that the workshop meets. Auto-generated from the workshop record.
Times	Indicates the time that the workshop meets. Auto-generated from the workshop record.
Creation Date	System-generated date indicating the date the enrollment record was entered in the database.
Edit	Click to open the enrollment record for editing.
Delete	Click to delete the enrollment record. All tutor hours associated with the enrollment must be deleted before the enrollment record can be deleted.

Enroll a Tutor in a Workshop

To enroll a tutor in a workshop:

1. Click the Enroll button.

2. On the data chooser, select one or more workshops by checking the box on the row. Only active workshops that the tutor is not currently enrolled in will display on the data chooser.

3. Enter an Enroll Date at the bottom left of the window, or click Show Selected to display the selected workshops.

a. Show Selected allows you to enter a separate enrollment date in the field on the grid if multiple workshops have been selected.

4. Click Enroll.

If the workshop is the type New Tutor Training, only tutors with the following overall statuses may be enrolled:

• Prospective

• Additional Training Required

• Oriented

• On Hold

Tutors with an overall status of Active, Waiting, Graduated, or Left cannot be enrolled into a New Tutor Training workshop since presumably they have either already completed New Tutor Training or do not need to attend a New Tutor Training workshop.

Workshop Enrollments Grid

The workshop enrollments grid displays the tutor workshop enrollment data. The workshop enrollments grid contains Rows and Columns, which work the same as all grids in LACES NexGen. Column headings on the assignments grid can be dragged to the top row heading to group by column.

Editing and Deleting Workshop Enrollments

Click the Edit button to open a workshop enrollment record for viewing or editing. This will open the workshop enrollment record and allow you to make and save changes. When you are editing workshop enrollment data, you cannot navigate to a different tab or panel in the tutor detail record until the edits to the record are either saved or canceled.

The Delete button allows you to delete existing workshop enrollments. Before a workshop enrollment record can be deleted, all associated hours must be deleted first.

Exiting a Tutor from a Workshop

Exiting or completing a tutor member from a workshop is done by editing the workshop enrollment record. Typically tutors are exited from a workshop enrollment when they have met all the requirements, or left without completing all requirements.

To exit or complete a tutor from a workshop enrollment:

1. Click the Edit button.

2. Select the status from the dropdown list.

3. Update the End Date to reflect when the tutor exited or completed the enrollment.

4. Click Save.

If you accidently exit a tutor from a New Tutor Training workshop who has not met the minimum requirements, you can re-enroll the tutor into the existing New Tutor Training workshop and correct or add hours to fulfill the minimums, and then complete them again. You can also enroll the tutor into a different New Tutor Training workshop. Hours DO NOT carry over from one workshop to another, so hours earned would need to be re-entered if the tutor is enrolled into a different New Tutor Training workshop if you plan to count those hours toward the minimum requirements.