The Workshop Attendance tab is for entering hours earned by the tutor while enrolled in a workshop, and is comprised of two sections - the workshop attendance header and the workshop attendance grid.
Workshop Attendance Header
Views
There is one available view on the View dropdown list in the workshop attendance header:
•Attendance
The Attendance view contains the following fields:
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Enrollment Type |
Displays the type of instructional setting. |
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*Date |
Date of the hours record. |
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Title |
Displays the title of the workshop the hours are associated with.
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Hours Type |
Type of hours. |
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Hours Present |
Number of hours present for the date entered. This may also represent a time period, if hours are entered weekly, monthly, or quarterly. |
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Hours Absent |
Number of hours absent for the date or time period being recorded. This may also represent a time period, if hours are entered weekly, monthly, or quarterly.
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Late |
Indicates whether a tutor was late.
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Creation Date |
System-generated date indicating the date the hours record was entered in the database. |
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Edit |
Click to open the hours record for editing. |
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Delete |
Click to delete the hours record, after verification. |
Date Range
Workshop attendance hours in the tutor record may be searched by a specific fiscal year, or fiscal year and quarter by clicking the down arrow on the Date Range dropdown list. Once a selection has been made, the dates will display in the date fields. For example, selecting the fiscal year 2013-2014 will automatically display the date range 7/1/2013 – 6/30/2014 (start and end dates of the 2013-2014 fiscal year). Click Apply to search the attendance records.
Even after a selection has been made from the list, a custom date range may be entered and applied. The date range will overwrite the previous selection.
The last selection will remain in effect until Cancel is selected on the dropdown list.
Add Hours
To add workshop attendance records:
1. Click the Add button.
2. The Add Hours data chooser will display, with today’s date highlighted.
3. To select dates other than today’s date, click Clear Dates.
4. You may make multiple date selections by clicking the dates on the calendar for which you would like to add hours.
5. When the start and end date of a workshop is within the selected dates, the enrollment type will display.
6. Check the workshop you wish to add hours for.
7. Workshop is the only selection on the dropdown list for hours types, and is the default. Enter the number of hours.
8. A row will display for each date selected for the enrollment type.
9. The Hours Present, Hours Absent, and Late fields may be edited on each individual row.
10. Click Save, or Save and New.