The Instructor Hours tab is for entering hours that the instructor provided in the class. Instructor hours may also be entered at the Attendance tab. The Instructor Hours tab is comprised of two sections; the hours header and the hours grid.
Hours Header
There is one available view on the View dropdown in the instructor hours header:
•Instructor/Hours
The instructor/ hours view contains the following fields:
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*Date |
The date of the hours record. |
|
Last Name |
Last name of the instructor. |
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First Name |
First name of the instructor.
|
|
Middle Name |
Middle name of the instructor.
|
|
Hours Type |
The type of hours added. |
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Hours Present |
Number of hours present for the date entered. This may also represent a time period, if hours are entered weekly, monthly, or quarterly. |
|
Hours Absent |
Number of hours absent for the date or time period being recorded. This may also represent a time period, if hours are entered weekly, monthly, or quarterly. |
|
Late |
Indicates whether an instructor was late to the class. |
|
Creation Date |
System-generated date indicating the date the hours record was entered in the database, non-editable. |
|
Edit |
Click to open the hours record for editing. |
|
Delete |
Click to delete the hours record, after verification. |
Expand All/Collapse All
Expanding and collapsing may be used after a column heading has been dragged to the top row header to group. Once a column is grouped, the information can be collapsed to display only the information for that column. To see how this works:
1. Drag the column Hours Present to the top row header. This will group together the records with the same number of hours present.
2. Now click Collapse All. This will reduce the number of records that display so only one record displays for each grouping.
3. Each row has an arrow at the beginning of the row. Click one of the arrows to expand that particular class.
4. Click Expand All to expand the grouping.
Rules regarding instructor hours
1. Instructor non-instruction hours must be on or after the instructor’s assign date in the class, and on or before the instructor’s end date in the class.
2. Instructor instruction hours must be on or after the instructor’s start date in the class, and before the instructor’s end date in the class.
Add Hours
1. Click the Add button.
2. The Add Hours data chooser will display, with today’s date highlighted.
3. To select dates other than today’s date, click Clear Dates.
4. You may make multiple date selections by clicking the dates on the calendar for which you would like to add hours.
5. The start and end date of the class must be within the selected dates.
6. Select the hours type and enter the number of hours.
7. A row will display on the date chooser for the instructors assigned to the class.
8. The Hours Type, Hours Present, Hours Absent, and Late may be edited on each individual row. (If you don’t want to add a particular hours record, uncheck the record on the data chooser grid.)
9. To add additional hours types, click Add Hours Type and select from the dropdown list.
10. Click Save, or Save and New.
Instructor Hours Grid
The instructor hours grid displays instructor hours data. The default selection is all hours records, which display in chronological order beginning with most current. The hours grid contains Rows and Columns, which work the same as all grids in LACES NexGen. Column headings on the enrollments grid can be dragged to the top row heading to group by column.
Editing and Deleting Hours Records
Click the Edit button to open an hours record for viewing or editing. This will open the hours record and allow you to make and save changes. Date, Hours Present, Hours Absent, and Late may be edited. When you are editing hours data, you cannot navigate to a different tab or panel in the class detail record until the edits to the hours data are either saved or canceled.
The Delete button allows you to delete hours records.