Groups that are continuing into the next semester or fiscal year may be duplicated rather than re-created.
•Students who are currently enrolled in a group that will be duplicated will be enrolled in the duplicated group. Make sure that all student enroll statuses are correct before duplicating the group.
•Only ‘active’ groups may be duplicated.
•You may duplicate more than one group at a time.
•Complete the original group after duplicating.
To duplicate a group:
1. Select and subset the active group or groups you wish to duplicate.
2. Select ‘Duplicate Groups’ on the More toolbar.
3. The ‘Duplicate Groups’ window will display with the group or groups to be duplicated.
4. You may either enter the fields on the left column to populate the fields on the grid, or enter in the editable fields on the grid. Editable fields display in green.
5. Group status, start date, end date, max enroll, and enroll date are required fields. The Max Enroll number will populate from the original group unless you change it.
6. Select whether to include the primary instructor, or all assigned instructors in the duplicated group.
7. Click Save.
The following fields will ‘carry over’ to the duplicated group, if the fields were entered in the original group.
•Course Number
•Program
•Group Keyword
•Level
•Department
•Days
•Time
•Bldg/Room
If the Max Enroll number is less than the number of enrolled students in the group being duplicated, students who exceed the number will be enrolled with the status of Waiting.
The group that was duplicated can now be ‘closed’ out by completing the students and changing the group status to ‘Completed.’