Education Tab

The Education tab contains seven panels where student education information may be entered. Most information will be on the Education and Diploma and Credential Information panels, with optional information entered at the other panels if your agency tracks that information for reporting or funding purposes.

Education Panel

The Education panel contains education information for the student. Some data will be populated based on information entered on the Intake Form. Other data may be added, if desired. Fields can be edited, viewed, modified, and deleted from the Education panel. Fields with a red asterisk * are required fields, and edits to Education panel will not be saved if any required fields are left blank through editing or deletion.

Editing within the panel can be done by opening the panel and typing directly into the field(s) you wish to edit. While making changes, the header and other tabs will become inactive until the changes have been saved or cancelled within the panel you are currently accessing.

The Education panel contains the following fields (some databases may have customizations that result in slight variance):

*Intake Date	Student’s initial Intake Date into the program, populated from the Intake Form at entry. Should not be edited or updated each fiscal year with new enrollments; should always remain the initial date of enrollment into the program.
Last Enroll Date	Date of last enrollment into an instructional setting, automatically populated based on class, pair, group, or workshop enrollment.
Last Hours Date	Date on which hours were last entered for the student record.
Last Assessment Date	Date on which an assessment was last entered for the student record.
*Program	Student’s main Program type, populated from the Intake Form at entry. The Program menu can be modified based on state or agency director request.
ESL Student	A checkbox or Yes/No dropdown menu indicating if the student is considered an ESL student. ESL indication is related to assessment levels for some assessments.
Enrolled in Other Reading Program	A checkbox indicating if the student is enrolled in another reading program.
Enrolled in Other GED Program	A checkbox indicating if the student is enrolled in another GED program.
Fee Waiver	A type in text field for indicating fee waiver information for the student record.
Admission Status	A dropdown menu for indicating admission status within the program.
Mandated Student Type	A dropdown menu for indicating mandated student type within the program.
File Location	A type in text field for indicating file location information for the student record.
File Security	A dropdown menu for indicating file security information for the student record.
Current School Attending	A type in text field for indicating information for the current school being attended.
Current School Contact Info	A type in text field for indicating contact information for the current school being attended.
Last School Attended	A type in text field for indicating information for the last school attended.
Last School Attended Location	A type in text field for indicating contact information for the last school attended.
Source Type	A dropdown menu for indicating the source type (referral) information for the student record.
Source Name	A dropdown menu for indicating additional source name (referral) information for the student record.
Why Enroll	A dropdown menu for indicating the reason for the student enrollment.
Other Why Enroll	A type in text field for indicating additional enrollment reason details.
*Highest Education Level Completed on Entry	A dropdown menu for indicating the highest education level completed by the student at their time of initial entry into the program. Required, editable. Populates from the intake form at entry. Populates NRS Table 6. Should not be updated if student later completes additional grade levels, as it is intended to track entry grade completion. Dropdown menu can be edited at state or agency director request.
*Highest Education Level Completed on Entry Location	A dropdown menu for indicating the location at which the highest education level completed by the student at their time of initial entry into the program occurred. Required, editable. Populates from the intake form at entry. Populates NRS Table 6.
Highest Education Completed	A dropdown menu for indicating the highest education level completed by the student at any point in their enrollment within the program. This field does not populate Table 6 and is not the required field for Table 6 education information.
Reason Left	A type in text field for indicating the reason the student exited the program.
Post School Recognition-Graduation Exercises	A dropdown menu for indicating a post-school recognition or graduation exercises in which the student participates.
Exempt from Assessment	A checkbox for indicating if a student is Exempt from Assessment. If a student is exempt from assessment they will not be considered for inclusion on the NRS tables.

Diploma and Credential Info Panel

The Diploma and Credential Info panel allows diploma information related to the student record to be entered, edited, viewed or deleted. Information entered into the Diploma Info panel may affect cohort population and updates, and NRS table population.

To add a new diploma info record, click the Add New Record button to open a new diploma info window. After entering the diploma info record, click Save to save the record and return to the Diploma Info panel, or Save and New to save the record and add additional records, until clicking Save on the record. Click Cancel to return to the Diploma Info panel without saving the record.

To edit diploma info records, click the Edit button to the right of the diploma info record and make edits, then Save. Other areas of the database will be inactivated until the record is saved or cancelled.

To delete diploma info records, click the Delete button to the right of diploma record and verify that you wish to delete the diploma record.

The Diploma Info panel contains the following fields:

*Type	The Type of Diploma/Credential earned or attempted. May be dependent on specific types of enrollment.
Expected Award Date	Date on which the student is expected to complete the requirements to earn the diploma or on which they will be awarded the diploma.
Date Exam Last Taken but Not Passed	Date on which the student took the last subject area assessment of the exam but did not successfully complete all components in order to pass the exam. If indicating failure to obtain a secondary school credential or diploma for inclusion in the Obtain GED or secondary school credential cohort, this date must be entered.
Date Earned	Date on which the student successfully completed all requirements for attainment of the GED or secondary school credential. If indicating completion of requirements to obtain a secondary school credential or diploma for inclusion in the Obtain GED or secondary school credential cohort, this date must be entered.
Actual Award Date	Date on which the student actually was or will be awarded the diploma.
Name of Diploma/Credential	Name of the diploma/credential.
Description/Number	Description and/or number of the diploma/credential.
Person’s Name Displayed on Diploma/Credential	Name of the student, to be displayed on the diploma/credential.
Completed Requirements	Checkbox indicating if the student completed requirements for the diploma/credential.
By Exam Only	Checkbox indicating if the student completed the requirements for the diploma/credential through exam only.
Creation Date	System-generated date indicating the date the diploma info record was entered in the database.
Edit	Click to open the diploma info record for editing.
Delete	Click to delete the diploma info record, after verification.

If a GED, TASC, HiSet, High School Diploma, Secondary Diploma/Credential, NEDP High School Diploma, or State High School Equivalency Diploma is indicated as being earned OR taken and not passed, with a date within the fiscal year reporting period, and the student is an NRS reportable student, they will be automatically placed in the Obtain GED or Secondary School Credential cohort and the achievement of Yes/No updated appropriately. Successfully obtaining an “Obtain GED or Secondary School Credential” outcome within the reporting period will additionally result in the student automatically being placed in the Entered Post-Secondary Education or Training cohort.

Some Diploma Types can only be entered into the student diploma folder if indicators elsewhere in the student record indicate that it is an appropriate diploma type based on business rules:

High School Diploma: Student must be enrolled in Adult High School (must be indicated through the Agency Settings) and have an Entry Level of High Adult Secondary for this type of diploma/credential.

Secondary Diploma/Credential: Student must be enrolled in Adult High School (must be indicated through the Agency Settings) and have an Entry Level of High Adult Secondary for this type of diploma/credential.

NEDP High School Diploma: ONLY STATES WHO ARE APPROVED NEDP STATES ARE ALLOWED TO ENTER THIS TYPE OF DIPLOMA.

Language Panel

The Language panel allows languages records to be entered, edited, viewed or deleted. To add a new language, click the Add New Record button to open a new language window. Other areas of the database will be inactivated until the record is saved or cancelled.

Materials Panel

The Material panel allows materials checked out to the student to be viewed as records in read only format. Material records populate from the Material area and cannot be added, edited or deleted from the student record; these actions must occur in the material record itself. Any additions or edits to the material data must also be made in the Material record.

Term Grades Panel

The Term Grades panel allows grades related to the student enrollment records to be entered, edited, viewed or deleted. To add a new term grades record, click the Add New Record button to open a new term grades window. Other areas of the database will be inactivated until the record is saved or cancelled.

After entering the term grades information, click Save to save the term grades record and return to the Term Grades panel, or Save and New to save the term grades record and add additional records, until clicking Save on the final record. Click Cancel to return to the Term Grades panel without saving the record.

To edit the term grade record, click the Edit button to the right of the record and make edits, then Save.

To delete a term grade record, click the Delete button to the right of the record and verify that you wish to delete the record.

Transcript Panel

The Transcript panel allows transcript information related to the student to be entered, edited, viewed or deleted. To add a new transcript record, click the Add New Record button to open a new transcript window. Other areas of the database will be inactivated until the record is saved or cancelled.

After entering the transcript information, click Save to save the transcript record and return to the Transcript panel, or Save and New to save the transcript record and add additional records, until clicking Save on the final record. Click Cancel to return to the Transcript panel without saving the record.

To edit the transcript record, click the Edit button to the right of the record and make edits, then Save.

To delete a transcript record, click the Delete button to the right of the record and verify that you wish to delete the record.