Instructional hours in a pair will never
to the student or tutor without going to the other. Do not uncheck
‘Include Tutor’ or ‘Include Student.’ Doing so will populate an hours
record with a missing hours type.
The Pair Attendance tab is for entering hours earned by the students and provided by the tutor while the pair is active. It is comprised of two sections - the pair attendance header and the pair attendance grid.
Attendance Header
There is one available view on the view dropdown list in the pair attendance header:
•Attendance
The Attendance view contains the following fields. These fields also display on the pair attendance grid:
|
*Date |
Date of attendance record. |
|
Student/Tutor |
Name of the student and tutor matched in the pair. |
|
Hours Type |
Type of hours. Instruction hours are automatically entered for both the tutor and student record. |
|
Hours Present |
Number of hours present for the date entered. Instruction hours are automatically calculated as hours present for both the tutor and student record. |
|
Creation Date |
System-generated date indicating the date the hours record was entered in the database. |
|
Edit |
Click to open the hours record for editing. |
|
Delete |
Click to delete the hours record. The hours record will be deleted for both the student and the tutor. |
Add Hours
To add pair attendance records:
1. Click the Add button.
2. The Add Hours data chooser will display, with today’s date highlighted.
3. To select dates other than today’s date, click Clear Dates.
4. You may make multiple date selections by clicking the dates on the calendar for which you would like to add hours.
5. If the pair is active, hours may added on any date that is after the match date.
6. Include Tutor and Include Student are both checked by default.
7. The hours type for Instruction is read only. Enter the number of instruction hours.
8. Instruction hours entered for the tutor are automatically entered for the student, and vice versa.
9. If instruction hours are being added for the tutor that should not also be added for the student, uncheck the ‘Include Students’ checkbox.
10. A row will display on the date chooser for the instructor and the students.
11. The Hours Type, Hours Present, Hours Absent, and Late may be edited on each individual row. (If you don’t want to add a particular hours record, uncheck the record on the data chooser grid.)
12. To add additional hours types, click Add Hours Type and select from the dropdown list.
13. Click Save, or Save and New.
Instructional hours in a pair will never
to the student or tutor without going to the other. Do not uncheck
‘Include Tutor’ or ‘Include Student.’ Doing so will populate an hours
record with a missing hours type.
The first pair instructional hours date will populate the pair start date. Editing or deleting hours records may change the pair start date.
Editing and Deleting Hours Records
Click the Edit button to open an hours record for viewing or editing. This will open the hours record and allow you to make and save changes. Date, Hours Present, Hours Absent, and Late may be edited. When you are editing an hours record, you cannot navigate to a different tab or panel in the pair detail record until the edits to the record are either saved or canceled.
The Delete button allows you to delete hours records.
Expand All/Collapse All
Expanding and collapsing may be used after a column heading has been dragged to the top row header to group. Once a column is grouped, the information can be collapsed to display only the information for that column. To see how this works:
1. Drag the column Hours Present to the top row header. This will group together the records with the same number of hours present.
2. Now click Collapse All. This will reduce the number of records that display so only one record displays for each grouping.
3. Each row has an arrow at the beginning of the row. Click one of the arrows to expand that particular group.
4. Click Expand All to expand the grouping.
Date Range
Hours records may be searched by a specific fiscal year, or fiscal year and quarter by clicking the down arrow on the Date Range dropdown list. Once a selection has been made, the dates will display in the date fields. For example, selecting the fiscal year 2013-2014 will automatically display the date range 7/1/2013 – 6/30/2014 (start and end dates of the 2013-2014 fiscal year). Click Apply to search the hours records.
Even after a selection has been made from the list, a custom date range may be entered and applied. The date range will overwrite the previous selection.
The last selection will remain in effect until Cancel is selected on the dropdown list.